Maintenance Responsibility Matrix
The objective of this matris is to identify the responsibility for maintenance for parts of Copper Tree. The rule of thumb used is if an element benefits one Unit, the costs are the responsibility of the owner of that unit.These maintenance allocations are designed to address the regular maintenance, repair and replacement of items within the Condominium in accordance with the CC&Rs.
| ITEM | DESCRIPTION | RESPONSIBLE PARTY Perform Pay |
REF #s in CC&Rs | |
| Attic and Crawlspaces | Owners are responsible for pest control and repair and payment for insulation in attic and crawlspaces which benefit their Unit. | Unit Owner | Unit Owner | 4.3.2, 5.2, 5.3, 12.3 |
| Concrete or wooden patios and decks within a Limited Common Element | 6.5, 11.7 | |||
| Cleaning, maintenance, repair, and replacement of enclosed concrete patio, wooden decks or courtyard in Limited Common Element | Unit owners are responsible for the cleaning and general upkeep of their patio, deck or courtyard, including moss control and snow removal. | Unit Owner | Unit Owner | 5.2, 5.3, 6.5, 11.7 |
| Concrete walkways that serve only one unit and lead to the primary entrance of the unit | 5.1.7, 5.2,5.3, 6.6, 11.7 |
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| Cleaning/care of walkways | Unit owners are responsible to perform and pay for the maintenance, cleaning and minor repair of the concrete walkways which serve only their Unit, including moss control and snow removal regardless if the walkway is in either Common or Limited Common Elements | Unit Owner | Unit Owner | 5.2, 5.3, 6.6 |
| Structural aspects of walkways | The HOA is responsible for the replacement of any concrete walkway that is in the Common Element or within a Limited Common Element and leads to the primary entrance of the Unit, except for items installed by the unit Owner or damaged by the unit Owner or unit Owner’s tenant. | HOA | HOA | 5.3, 6.6 |
| Wooden walkways that serve only one unit and lead to the primary entrance of the unit (Units 11-29 and 38) | 5.1.7, 5.2,5.3, 6.6, 11.7 |
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| Cleaning/care of walkways | Unit owners are responsible to perform and pay for the maintenance, cleaning and minor repair of the walkways which serve only their Unit, including moss control and snow removal. | Unit Owner | Unit Owner | 5.2, 5.3, 6.5 |
| Structural aspect of walkways | The HOA is responsible for the replacement of any structural component of a walkway (joists, piers, stringers, supports, etc.) that is not enclosed within a Limited Common Element and leads to the primary entrance of the Unit. Surface material is the responsibility of the unit owner. Choice of product must be approved by the Board. | HOA | HOA | 6.6 |
| Decks (Except second floor decks in Units 11-29) | ||||
| Inside Limited Common Element yards | The HOA makes decisions regarding standards for the maintenance, repair, and replacement of the yard areas. | 5.2, 5.3, 6.5, 6.6, 11.7 |
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| Cleaning and items within or accessed from the Limited Common Element |
Unit owners are responsible for the cleaning and general upkeep of their deck or patio area, and to perform and pay for the maintenance, repair, and replacement of anything inside the yard area | Unit Owner | Unit Owner | 5.2, 5.3, 6.5, 6.6, 11.7 |
| Structure of deck, railings and concrete | Unit Owner | Unit Owner | 6.6 | |
| Decks - Second floor (Units 11-29) | ||||
| Cleaning/items within or accessed from the Limited Common Element |
Unit owners are responsible for the cleaning and general upkeep of their deck, includes railings, siding, deck surfaces, gutters and fascia if the items are within the Limited Common Element | Unit Owner | Unit Owner | 5.2, 5.3, 6.5, 6.6, 11.7 |
| Structure surrounding deck, including structure of deck, walls and railings |
The HOA is responsible for the structural integrity of the deck, railings and walls, but Owners must immediately notify the HOA if damage is detected to any structural component. | HOA | HOA | 6.6 |
| Repair and replacement of protective membrane | The HOA is responsible for the membrane integrity and requires owners to immediately notify the HOA if damage is detected to the protective membrane. | HOA | HOA | 5.3 |
| Doors (exterior garage and entry) | The HOA may prescribe the type and color of exterior doors, and may prohibit, require or regulate any modification or decoration of the building. | |||
| Maintenance, repair, and replacement. | Unit owners are responsible to perform and pay for the maintenance, repair, and replacement of all exterior doors, including the springs and operators for the garage doors. | Unit Owner | Unit Owner | 5.3, 12.3 |
| Drainage (surface water, including in crawlspaces) | The HOA is responsible for all drainage maintenance and repair. | HOA | HOA | 5.1.5, 5.1.6, 5.1.7 |
| Driveways and driving areas | The HOA is responsible for repair, sealing or replacing common driveways, driving areas, and guest parking areas. Unit owners are responsible for cleaning, including moss control and snow removal, of the driveway serving their Unit. Owners are responsible for repair to pavement caused by leaks from their vehicles. | HOA | HOA | 5.1.4 |
| Ducts and fans | ||||
| Exhaust fans in or connected to the unit | Unit owners perform and pay for the maintenance, repair, and replacement of any fans and ducts serving only their Units. | Unit Owner | Unit Owner | 5.3, 11.6 |
| Ducts wherever located serving only one unit | Unit Owner | Unit Owner | 5.3, 11.6 | |
| Electrical | ||||
| Electrical wires, fixtures and appliances in or connected to one unit |
Unit owners perform and pay for the maintenance, repair, and replacement of wiring, electrical fixtures, and appliances serving their Units, including switches, outlets, lights, fans, breaker panels, smoke alarms, and any other electrical equipment in or connected with their Unit. | Unit Owner | Unit Owner | 5.3, 11.6 |
| Electrical wiring serving more than one unit; common lights |
HOA | HOA | 5.1.3 | |
| Light fixtures The HOA may replace light bulbs and will maintain fixtures adjacent to the street, public walkways, and all external fixtures installed by the HOA | HOA | HOA | 5.1.3 | |
| Exterior building components The Board of Directors may prohibit, require or regulate any changes to or decoration of the Common or Limited Common Elements or Unit exteriors. | Unit owners are responsible for cleaning and orderliness of the Limited Common Elements assigned to their Unit. | HOA | HOA | 5.1.2 |
| Exterior paint | The HOA will specify paint color and quality; The HOA will paint all surfaces during normally scheduled painting periods. Any painting outside of normally scheduled painting periods is the responsibilty of the unit owner. |
HOA | HOA | 5.1.2 |
| Fences/walls between Units, between LCE, and around entry courtyards | ||||
| Care and cleaning (interior surface) | Unit owners perform and pay for care and cleaning of the interior surface of the fencing around their yard area. Unit owners are also responsible for painting the fence or railing facing their yard area if needed between normally scheduled painting periods or unless damaged by unforeseen circumstances outside of the owner’s control. | Unit Owner | Unit Owner | 5.2, 5.3, 6.5, 6.6, 11.7 |
| Maintenance, (including painting) repair and replacement. |
The HOA performs and pays for maintenance, repair, and replacement of the fencing structure, and performs painting of the exterior fence surface if needed between normally scheduled painting periods. | HOA | HOA | 5.1.2, 11.7 |
| Fire alarm and security systems | ||||
| Smoke detectors, carbon monoxide detectors, security alarms, and fire extinguishers within the unit |
Unit owners perform and pay for the care, maintenance, and replacement of smoke alarms, carbon monoxide detectors, security alarms, batteries, and fire extinguishers within their Units. | Unit Owner | Unit Owner | 4.3.3 |
| Fireplaces; Gas or Wood burning | ||||
| Appliance, flue and hoses in or connected with the unit |
Unit owners are responsible to perform and pay for the maintenance repair, and replacement of the gas piping serving only their Unit, the fireplace inserts, flues and interiors of their chimney(s). | Unit Owner | Unit Owner | 5.3, 11.6 |
| Chimney, fireplace and flues – care and cleaning, maintenance, repair and replacement | Unit owners are responsible to perform and pay for the maintenance repair, and replacement of the gas piping serving only their Unit, the fireplace inserts, flues and interiors of all chimneys. The HOA will maintain, repair, replace and paint the exterior siding of all chimneys and caps. | Unit Owner | Unit Owner | 5.3 |
| Garages | Attached garages are part of the Unit | Unit Owner | Unit Owner | 4.2, 6.3, 11.6 |
| Garage for unit 10 – all interior and exterior maintenance |
The entire structure is a Limited Common Element for exclusive use of Unit 10 | Unit Owner 10 | Unit Owner 10 | 6.7,11.7 |
| Interior of unit | Unit owners perform and pay for maintenance and repair of everything inside the Unit, or serving only the Unit, unless covered by HOA insurance after damage. This includes pipes, wires, plumbing and electrical fixtures, heating and cooling equipment, paint and floor finishes, windows, and doors | Unit Owner | Unit Owner | 11.6 |
| Landscaped elements (including irrigation) | ||||
| Within Limited Common Element yard area | Unit owners can install and maintain landscape elements within their Limited Common Elements. If landscaping can be viewed from the street, Owner must receive approval of landscaping from the Board of Directors through the Landscape Committee. | Unit Owner | Unit Owner | 11.7 |
| Installed by Owner in Common Elements. Owners must obtain written permission from the Board of Directors prior to installation, and maintenance is subject to rules and standards established by the board. |
Owners are responsible to maintain any landscaping they install in common areas in accordance with Section 5.4 and based on written agreement with the Board. | Unit Owner | Unit Owner | 5.4 |
| Common Element Areas | The HOA is responsible for installing, maintaining and replacing landscaping elements, including irrigation, within all Common Element Areas, except where installed by individual owners | HOA | HOA | 5.1.5 |
| Mailboxes | ||||
| Mailboxes and kiosk (except keys and locks) | Unit owners are responsible to perform and pay for the replacement of locks and keys. | HOA | HOA | 5.1.7 |
| Mailbox keys and locks | Unit Owner | Unit Owner | 5.2, 5.3 | |
| Natural gas | ||||
| Natural gas pipes, appliances and fixtures within or connected to one Unit |
Unit Owner | Unit Owner | 11.6 | |
| Natural gas pipes serving the Common Element | HOA | HOA | 5.2, 5.3 | |
| Parking and driving areas | HOA | HOA | 5.1.4 | |
| Pests | ||||
| Pests inside units, attics, crawlspaces and Limited Common Elements |
Owners are responsible for pest control in attics and crawlspaces | Unit Owner | Unit Owner | 11.6, 11.7 |
| Pests in Common Elements | The HOA is responsible for exterior pest control. | HOA | HOA | 5.1.7 |
| Plumbing | ||||
| Plumbing fixtures, pipes or appliances in or connected to one unit |
Unit Owner | Unit Owner | 5.2, 5.3, 11.6 |
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| Pipes serving the Common Element or multiple units |
HOA | HOA | 5.1.3 | |
| Roofs (including gutters and downspouts) | Owners have some obligation to clean outside of gutters where gutters are accessible from a level surface without a ladder. | HOA | HOA | 5.1.2 |
| Siding (exterior) for all Units | HOA | HOA | 5.1.2 | |
| Stairs/stairways – Interior and within Limited Common Element Yards | Unit owners perform and pay for any maintenance, repair, and replacement within the Unit or Limited Common Elements. | Unit Owner | Unit Owner | 11.6, 11.7 |
| Structural elements of buildings | HOA | HOA | 5.1.2 | |
| TV/cable/phone fixtures and wiring | ||||
| TV/cable/phone wires, fixtures and appliances within or connected to one unit |
Unit owners perform and pay for the maintenance, repair, and replacement of wiring, fixtures and appliances serving their Units, including switches, outlets, wires and equipment in or connected with their Unit. | Unit Owner | Unit Owner | 5.2, 5.3, 11.6 |
| TV/cable/phone fixtures, wiring or appliances serving Common Element |
HOA | HOA | 5.1.3 | |
| Wallboard/sheetrock (Interior to all Units) | Unit owners perform and pay for the maintenance, repair, and replacement of the wallboard or sheetrock on interior partition walls, and on all walls and ceilings around the Unit boundary. | Unit Owner | Unit Owner | 5.3 |
| Windows & skylights | Unit owners perform and pay for maintenance, repair, and replacement of windows and skylights within or connected to their Unit. | Unit Owner | Unit Owner | 5.2, 5.3 |
| Yard or courtyard area – Limited Common Elements | Unit owners perform and pay for the cleaning, maintenance, repair, repainting or redecorating of the area inside the fence or other boundary considered to be within the units Limited Common Element. | Unit Owner | Unit Owner | 5.3, 5.4, 11.7 |
- If there is any conflict between the text of the CC&Rs and this Exhibit, the more specific allocation of responsibility shall control. In the event of a true conflict, the CC&Rs shall control.
- Any item not specifically mentioned is not excluded but shall be included in the same spirit as other items per the table, and as does not conflict with the CC&Rs, at the direction of the Board.
- Regular maintenance due to wear and tear is different from “damage.” When there is “damage” to the condominium consult the CC&Rs provisions on damage, insurance, and liability.